The Monday Wedding Hangover Blog Series :: Part 3 :: Scheduling

Rockleigh Country Club

Scheduling

6-8 weeks before a wedding, I’ll contact my clients to go over final details, solidify the family member’s names so I can create a shot list for them, and run through the timeline with them. I find this part of my interaction with my clients to be absolutely crucial for helping alleviate stress, find and change any hiccups before they happen and give my clients a sense of trust and ease with me.

Betsy Johnson Wedding Shoes

Here are examples of my typical timelines.

Timeline without a First Look for a 2:30pm ceremony:

  • 12pm – photographers arrive (one with bride, one with groom) and capture details and getting ready shots
  • 1pm – every one gets dressed for pictures of B+G alone and with their sides of the bridal party and family
  • 2pm – leave for ceremony
  • 2:30pm – ceremony begins
  • 3:30pm – Family Pictures at Ceremony location
  • 4pm – B+G and Bridal Party pictures at nearby park
  • 5pm – leave for reception
  • 5:30pm – Cocktail Hour
  • 6:30pm – Reception Begins – Intros, First Dance, Parent Dances, Toasts, Dinner, Dancing
  • 9:15pm – Cake cutting and other ceremonial events (bouquet toss, garter, etc)
  • 9:30pm – Photography coverage ends

tribeca Rooftop Wedding Ceremony

Timeline with a First Look for a 5pm ceremony:

  • 12:30pm – photographers arrive (one with bride, one with groom) and capture details and getting ready shots
  • 1:30pm – every one gets dressed for pictures of B+G alone and with their sides of the bridal party and family
  • 2:30pm – leave for first look
  • 3pm – first Look, B+G and Bridal Party pictures at nearby park or ceremony location
  • 4pm – Family Pictures at Ceremony location
  • 4:30pm – Pictures over – B+G Freshen up and hide away before ceremony
  • 5pm – Ceremony
  • 5:30pm – Cocktail Hour
  • 6:30pm – Reception Begins – Intros, First Dance, Parent Dances, Toasts, Dinner, Dancing
  • 9:15pm – Cake cutting and other ceremonial events (bouquet toss, garter, etc)
  • 9:30pm – Photography coverage ends

Jewish Wedding Traditions

Another service I provide my clients, which also helps make my job easier, is to create their family picture list for them. Given their family names and relation, not only will I be able to make this list faster then they will, but I’ll be able to have some initial say in the list so that I don’t receive an excessive family shot list from my clients a few days before the wedding. This helps give a structure for my clients to go by as well as discuss appropriate timing for family pictures (and any other requests as well) ahead of time.

NJ Wedding Photographer

Join me next week for the last part of this blog series where I discuss managing client expectations.

Check out this 4-part webinar series that’ll go in depth into this topic and others in a live presentation (recorded as well) to really expand each topic and get the most from each area. I look forward to having you along for the ride!

New Jersey Weddings

Vanessa Joy is a NJ Wedding Photographer shooting 20-25 high-end weddings per year and spending her spare time teaching photographers how to have a successful photography career through one-on-one consulting. You can find more free photography education at www.LearnPhotoVideo.com.




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4 Comments on "The Monday Wedding Hangover Blog Series :: Part 3 :: Scheduling"

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Jay Long
Guest

Great information; creative, beautiful images.

Stefani
Guest

Very nice images, Vanesa! I will attend some of your webinars.

Anastasia & Sadi
Guest

We can all take pictures on our mobile phones these days and on other technology devises, but no one captures the perfect image quite like a professional photographer. Are you really prepared to trust the skills of an amateur on your wedding day? By hiring a professional wedding photographer in Cambridge and the importance of their experience become extremely clear in your blogs.

Laura @ Ld Nature Photography
Guest

Gorgeous pictures! Although I am not a wedding photographer, you share some excellent tips and information. I’m definitely sharing.

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